- What is a University policy?
- Where can I find policies?
- Does the Office of Policy and Compliance actually create new policies?
- What kind of policies does the OPC help to write?
- Who approves these policies?
- Is there a process to expedite the policy decision making process in case of emergency?
- How does the Academic Faculty and Administrative Professional Manual relate to other policies?
- How will I know if a policy or procedure changes?
- Where do I call if I have a question on a policy?
- Where do I send questions or comments about this Web site?
A university policy is a set of governing principles formally approved to provide assistance in the conduct of university affairs. University policies apply across the university and have impact on a substantial segment of the campus population. University policies authorize or constrain actions to enhance the university mission and operational efficiency; mitigate and manage institutional risk;and in some cases, ensure compliance with federal, state and local laws and regulations.
The Policy Library, maintained by the Office of Policy and Compliance (OPC), provides public access to University policies. During the development phase we will provide you with a link that will access each of the policies currently listed in the library. In the next phase of our library development each policy will be reformatted and made available on site for your convenience.
The OPC does not include all guidelines, procedures, or policies for specific departments or units within the University. Many of these can be found on the websites of individual University Departments or units. Our OPC Resources page does provide access to many policies and rules within the University system. If you know of a resource that should be listed please contact the Office of Policy and Compliance .
The Office of Policy and Compliance (OPC) coordinates and provides support within the University in policy review and development. Standardization or development of a policy requires consultation with individuals from all parts of the University, such as administrators, business managers, vice presidents, deans, University Counsel, etc. In meetings and consultation with these different groups, the OPC gathers information and assists in the crafting of a cohesive document that is complete, comprehensible, and easy to use. Steps in becoming a policy are included under the Policy Development Process section of this website. The Office of the General Counsel (OGC) is also directly involved in the policy development process.
The OPC and OGC both help university units in the development of policies that have application throughout the University, as represented by those included in the University Policy Library. These policies cover a wide range of topics and affect faculty, students, staff, volunteers, and visitors.
As a policy is standardized or developed, it goes through a rigorous review and approval process (see: Policy Development Process). The responsible executive with assistance from the OPC writes the impact statement, which is reviewed by the Operations Committee of Cabinet. The Operations Committee of Cabinet may forward the proposed policy to the next step in the process where the policy is carefully drafted. Stakeholder input is gathered and considered throughout the process with a major emphasis in the drafting and editing phase. A comprehensive legal review is a vital part of the preparation during drafting. Upon completion of the drafting and editing process, the proposed policy is ready for President’s Cabinet review. The Cabinet will evaluate the proposed policy and may make a recommendation to the President for final action. Final action resides with the University President.
The University President and Cabinet can approve can an interim policy in case of an emergency. An interim policy would have the same force and power of a regular policy except it is temporary and must include a sunset date within. This expedited policy process is to be used only to address an emergency or unforeseen situation that warrants such action until the normal policy adoption process can be completed in a reasonable amount of time.
How does the Academic Faculty and Administrative Professional Manual relate to other policies?
The policies and procedures outlined in the Academic Faculty and Administrative Professional Manual are for all academic faculty and administrative professionals’ information and guidance as Colorado State University Employees. All academic faculty and administrative professionals are advised to consult the Faculty Council website for the most current version approved by the Board of Governors of the Colorado State University System. The Manual is available at www.facultycouncil.colostate.edu.The Manual is approved by the Board of Governors and therefore any conflict with a University Policy that has not been approved by the Board should be controlled by the Manual, except as otherwise determined by the General Counsel or by the Board itself.
The Office of Policy and Compliance website includes a What’s New? page highlighting recently approved policies and revisions. Check back periodically to keep current on policies of interest to you.
If you still need assistance, please contact the Office of Policy and Compliance.
Almost all of the policies issued through the OPC have a contacts section directing you to the appropriate office for answers to your questions. For policies that do not have a contracts section, or if you are unsure of where to call, contact your department’s administrative office or the office responsible for the policy. You may also contact OPC for assistance by accessing the Contact Us page from the menu on the right.
Send comments or suggestions about this website to the OPC by accessing the Contact Us page. Your input is appreciated. If you find a broken link, please let us know so it can be corrected.